Privacy Statement

Data controller

Any personal information that you provide on this website is controlled by Substance Misuse Management Good Practice (SMMGP).

Your personal information

Sometimes you will be asked to submit personal information about yourself (e.g. name, address and email address) in order to receive or use services on our websites or from our organisation. Such services include events, newsletters, publications, information and advice.

By entering your details in the fields requested and pressing 'Submit', you are consenting to the processing of your information by SMMGP and its agents in accordance with this Privacy Statment. You may also provide personal information to us when you contact us by email, telephone or letter. Whenever you provide such personal information, we will treat that information in accordance with this policy. Our services are designed to give you the information that you have requested. SMMGP will, at all times, act in accordance with current legislation and aim to meet current Internet best practice.

Use and storage of your personal information

When you supply any personal information to SMMGP we have legal obligations towards you in the way we deal with that information. We must collect the information fairly, that is, we must explain how we will use it. This Privacy Statement explains how we will use your personal information. 
We will use personal information provided by you or gathered by SMMGP for the following purposes:

  • to help us identify you and the membership you hold with us
  • if you are a member, to administer your membership record, inform you of campaigns, promotions and offers, provide services and fulfil our obligations to you as an SMMGP member (including billing);
  • to communicate with you generally;
  • to provide you with information about services or opportunities offered by SMMGP, or its carefully selected partners including our sister organisation Federation of Drug and Alcohol Practitioners (FDAP);
  • research, survey completion and profiling;
  • statistical analysis and behavioural analysis;
  • to improve the services provided by SMMGP;
  • to detect, investigate and prevent activity we think may be potentially illegal, unlawful or harmful, including

        -fraud prevention and detection

        -to enforce our Privacy Policy, Terms and Conditions;

        -to comply with our legal obligations.

If you are a member, we also collect and process your data in accordance with the notices provided to you when you join and in the course of your membership; however, this Policy also applies to your data.

We will hold your personal information on our systems for as long as is necessary for the purposes set out above and we will remove it when the purposes have been met, unless you opt-in for future communications with us.

Where you are receiving newsletters or promotional emails we will, on each communication, offer you an easily executable 'opt-out' option, which will allow you to remove yourself from any future mailings. You can also or contact us at any time at membership@smmgp.org.uk to request that we stop sending you newsletters.

Sharing of your personal information

SMMGP may share your personal information with third parties in the following ways:

  • We sometimes use agents and service providers to process personal information on our behalf. For example, we use third parties [to send postal mail, email campaigns and to maintain our IT systems]. Where we use agents and service providers to process your personal information, we will ensure that they have adequate security measures in place and are governed by our privacy policies in respect to the use of your personal information.
  • We will release your personal information when we are required to do so by law.
  • We will release your personal information to others when you have given your consent to that release.
  • SMMGP may occasionally present a promotion that is sponsored by a third-party company. To qualify for entry, we may ask you to provide personal information. If we plan to share that information with the sponsor(s) we will make this clear at the point of collection of your information. 

We may also disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our website terms of use and/ or to protect our rights, property, safety, members, or others.

Access to your personal information

You have the right to request a copy of the personal information SMMGP holds about you and to have any inaccuracies corrected. We will ask for confirmation of identity before we disclose any personal information. Please address requests to membership@smmgp.org.uk or to our postal address.

If you would like to correct any inaccuracies in your data, this can be done free of charge. To do this, you should:

  • put your request in writing;
  • provide us with enough information to identify you (eg username, registration details); and
  • specify the information that is incorrect and what it should be replaced with.

SMMGP has engaged third-party service providers to perform many of the services related to payment processing, including card processing. SMMGP does not collect or store credit card or other financial details.

SMMGP partners with PayPal, and Gocardless to facilitate card payments and other payments. If there are insufficient funds in your bank account when our provider processes the payment for your purchase, SMMGP reserves the right to contact you directly and to seek payment.

By using a third-party service, you may also be subject to an agreement with the third-party. For example, PayPal is a third-party service provided by PayPal Holdings, Inc. and is subject to the PayPal User Agreement.

Changes to privacy policy

If we change our privacy policy we will post the changes on this page, and may place notices on other pages of the website, so that you may be aware of the information we collect and how we use it at all times. 

Links to other websites

Our website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Cookies

To make this site simpler to use, we sometimes place small files on your computer. These are known as cookies, almost all websites do this too. Cookies have many uses and most are not damaging to your privacy, all of the cookies used on this web site fall into that category. We do not use cookies that collect or transfer your personal data to other web sites for advertising or any other purpose.

Cookies are used on this site purely to improve services for you through, for example:

  • enabling a service to recognise your device so you don't have to give the same information several times during one task
  • recognising that you may already have given a username and password so you don't need to do it for every web page requested
  • measuring how many people are using the site, so it can be made easier to use and there's enough capacity to ensure it is fast enough

We use Google Analytics to measure how many people use this site. We do this to make sure the site is meeting users' needs and to understand how we could improve it.

Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. We do not collect or store any personal information (e.g. your name or address) so this information cannot be used to identify who you are. We also do not allow Google to use or share our analytics data.

The following cookies are used by Google Analytics:

  • _utma stores a randomly generated number for 2 years
  • _utmb stores a randomly generated number for 30 minutes
  • _utmc stores a randomly generated number until you close your browser
  • _utmz stores a randomly generated number and anonymous information on how the site was reached (e.g. direct or via a link or a search) for 6 months

The following cookie is used to provide other normal website functions:

  • asp.net_sessionid stores a randomly generated number until you close your browser

If you do not wish to accept any cookies on to your machine you can disable them by adjusting the settings on your browser. However this is likely to adversely affect the functionality of websites you visit.

For further information visit: www.allaboutcookies.org